Paid Time Off
This is the policy for employees in the US.
We believe it is important to lead a balanced life. You are encouraged to schedule time off work to relax, recharge and maintain good health. Full-time employees receive 25 days of vacation per year.
Vacation days accrue monthly on the 1st of each month. You may use all 25 days immediately even though they have not accrued. If you would like, you may also borrow up to 12.5 days from the next year and use them immediately. If you are working part-time or hired mid-year, your time off will be prorated.
Taking time off can affect cash flow, project schedules, and client expectations, so we appreciate being as far ahead as possible for time off of any length. Time off lasting over 2 weeks must be pre-approved by your manager at least 30 days in advance.
Time off due to illness, injury, or leaves of absence, including those covered under FMLA, are handled separately. Please refer to those sections of the handbook. You can use accrued vacation days to care for and bond with a new child after exhausting parental leave.
Unused vacation days roll over from year to year, up to a maximum accrual of 40 days, prorated for part-time employees. Once you hit 40 days in your bank, you need to use some days in order to continue earning days.
At the end of your employment adjustments will be made to your final paycheck to bring your time-off accrual balance to zero. If you have a positive balance of earned but not yet used days this balance will be paid out in your favor. If you have a negative balance of borrowed but not yet earned days this balance will be withheld from your final pay (in compliance with payroll law).
Full-time employees are provided with 10 paid sick days (or eighty hours) at the start of each calendar year. Part-time employees receive a prorated amount of sick time. You may use your vacation days for additional sick leave if needed.
Per state laws, sick time is provided to allow you to care for yourself, child, spouse, partner, parent, parent in-law or sibling suffering physical or mental illness, injury or medical condition. This includes attending routine medical appointments and going to the pharmacy. Sick time may also be used to address the effects of domestic violence, sexual assault or stalking.
You can also use sick time to care for and bond with a new child after exhausting paid parental leave.
Available sick days will appear on your paystub and in Paycor. Unused sick days roll over from year to year. You may accrue up to 20 sick days. Accrued but unused sick time will not be paid out at the end of employment.
COVID-19 Time Off
The Families First Coronavirus Response Act (FFCRA) was signed into law in May
- FFCRA provides three types of paid leave for US employees so they can deal with the effects of COVID-19.
It includes paid leave to care for yourself while unable to work due to COVID-19, to care for someone else who is under quarantine, or to care for your child if their school/childcare is not available. These benefits are available starting April 1, 2020, and will be available until March 31, 2021.
Three New Types of Paid Leave from FFCRA
COVID-19 Sick Leave - Self
Paid sick leave to care for yourself due to COVID-19 symptoms, treatment, testing or quarantine if unable to work remotely. Two weeks of paid sick leave up to 80 hours. Paid at your regular rate up to $511/day. Eligibility: All US employees. Prorated for part-time employees.
COVID-19 Sick Leave - Family
Paid sick leave to care for someone else who is under quarantine, or to care for a child under 18 whose school or childcare provider is closed or unavailable due to reasons related to COVID-19. Two weeks of paid sick leave up to 80 hours. Paid at 2/3 your regular rate up to $200/day. Eligibility: All US employees. Prorated for part-time employees.
COVID-19 Family Leave - Childcare
Paid expanded family & medical leave to care for a child under 18 whose school or childcare provider is closed or unavailable due to reasons related to COVID-19. Ten weeks of paid leave after you have already been out of work for two weeks. You can use the two weeks of COVID-19 Sick Leave - Family and/or your thoughtbot accrued vacation time first. Paid at 2/3 your regular rate up to $200/day. Eligibility: US employees who have worked at least 30 days prior to requesting leave. Prorated for part-time employees.
Total Eligible Leave Under FFCRA
Full-time US employees who have been employed at least 30 days prior to the start of leave may take a total of 12 weeks off under FFCRA: two weeks of COVID-19 Paid Sick Leave followed by up to 10 weeks of COVID-19 Family Leave - Childcare.
Note: FFCRA does not provide 80 hours of COVID-19 Sick Leave - Self and 80 hours of COVID-19 Sick Leave - Family. The Act provides 80 total hours of sick time to full-time employees.
Can I top off my FFCRA Leave?
Yes. You can top off the amount you receive from FFCRA with your accrued thoughtbot sick or thoughtbot vacation time if FFCRA does not provide 100% of your regular rate.
You can take up to 5 paid days off for the death of someone close to you without using your vacation time. We understand the deep impact that death can have on an individual or a family, so if you need more than 5 days off, you can also use your accrued paid time off, or unpaid time off.